NEW YORK STATE ASSOCIATION OF LIBRARY BOARDS

BOARD OF DIRECTORS' MEETING

NYSALB Board of Directors Meeting

Holiday Inn, Liverpool, New York

Friday, April 29, 2005

2:00 - 5:00 PM

The meeting was called to order by President Norm Jacknis at 2:10 PM.

I Present: N. Jacknis, T. Thompson, W. Taber, R. Strauss, S. Patton, R. Presutti, J. Taylor, G. Manitzas, F. Picart, J. Hurley, E. Apostol, J. Sweet.  Also present were Association Manager, M. Malicki and new director nominee, Karen Schwengel Achilles.

II Minutes:
A motion to approve the minutes of March 12, 2005 was made by S. Patton, second by R. Presutti. Unanimous.

III Treasurer’s Report:
A motion to approve the treasurer’s report was made by F. Picart, second by T. Thompson. Unanimous.

IV Committee Reports

Budget and Finance, Planning
The revised Investment Policy was presented for review. The Investment will be reviewed annually at the January meeting.  A motion to adopt the revised policy was made by R. Strauss, second by R. Presutti. Unanimous

Assignment of Long Range Planning items from chart to committees or board members:

1. Evaluate effectiveness of NYSALB advocacy efforts - Legislative
      
2. Meet with Spitzer to install legislative items for libraries - F. Picart, R. Strauss
      
3. NYSALB visit to Gov., Assembly Speaker, Minority &  Majority Leaders - Legislative
      
4. Install 800 Number(research costs) - M. Malicki.
      
5. PR releases generated by NYSALB on trustees, speakers, conferences - Newsletter
      
6. NYSALB define message for brochures/speaking points, V. Award - Newsletter
      
7. Add NYSALB and NYLA web pages - M. Malicki
      
8. Connect with Systems to publish their Programs, Trustee of the year winners - V. Moore Committee
      
9. Communicate with trustees, libraries, public (member & non) role of NYSALB - Membership
      
10. Capture the Institute on media forms - Education
       
11. Focus efforts on libraries in systems without a strong training program - Education
       
12. Create Resource: How to contact your local legislator, reach media, evaluate a director,
    trustee board - Education
       
13. Certified Trustee - N. Jacknis, Education
       
14. Survey libraries-what are top 3 issues facing your board, what can NYSALB do for you? - Membership, J. Hurley
    

G. Manitzas asked about keeping in touch with retiring directors.  He was reminded that an Advisory Committee has been established for that purpose.

S. Patton suggested keeping past directors on the Newsletter mailing list.
M. Malicki, will set up a code number reference for Retired Directors on the database to accommodate this request.

Education Committee

• Trustee Institute – We have 88 registered for dinner and 128 for Saturday.  The numbers include Board Members and speakers.  One Board member was asked to sit at each table for dinner to collate “Success Stories” for presentation, and recording information for future Newsletters.  Video taping of Saturday morning’s programs is arranged.  NYSALB  will be charged $10.00 per copy and we will need to determine mailing and handling costs. Registration packet includes: agenda program, list of delegates, Velma Moore Award criteria, map of hotel, New Centuries Library folder.

Note:  During the Institute order forms were available for the videos.  The cost to people who attended the Institute is $16.
Executive Committee – no report

Carol Desch Reported-

1. Thank you to NYSALB for help with Library Week participation – 60 Legislators attended.
2. Thank you to Norm for help with the selection of honorees for the ALA/ALTA National Advocacy Honor Roll.  State Librarian Janet Welch, Chairman of the Senate Sub-Committee on Libraries Hugh T. Farley and the New York Times were selected.
3. To help promote the Statewide Summer Reading Program, Commissioner Mills will be visiting regional libraries – Buffalo, Peekskill, Syracuse, Albany, Rochester.
4. There will be a press conference announcing the new Library license plate by the Department of Motor Vehicles in June or July.
5. National Library Day is May 4-5.
6. (Carol will send names of Senator Shummer and Senator Clinton’s aides to Margaret.
7. NYLA will sponsor a Mini Lobby Day on May 23, 2005.

Membership Committee

Francis Picart reported that Jerry Nichols is in the “final throws” of the Trustee Handbook. Hopefully it will be ready by mid June.
The Suffolk County Membership experiment was unsuccessful.
Focus in September on how to increase membership in NYSALB.

Newsletter – Public Relations

• Deadline for July Issue of the Newsletter is June 13.

Carol was asked to submit articles about, License Plates, Library Advocacy and the Commissioner’s visits.

• Suggestion for a column “Dear Abby” type, expressing concern or problem.
• Article of the collection of stories from “Success Stories” at Institute Dinner.
  

Nominating Committee

Tina reported the Proposed Slate:
Lawrence R. Jorgensen – first term, Farmingdale Public Library
Francis Picart – second term, Brentwood Public Library
Karen Lee Schwengel Achilles – first term, Geneva Free Library
Nancy Simaitis – third term, Waverly Free Library
Suzanne T. Stockman – first term, Fairport Public Library

Proposed Slate of Officers:
President, Norm Jacknis
1st Vice President, Richard Strauss
2nd Vice President, Erin Apostol
Secretary, Joan Hurley
Treasurer, George Stamatiades

Velma Moore Award 
President of the Executive committee should appoint a new chair for the committee which should be active in August with a recommendation  ready for September meeting.

Old Business
The NYLA Conference is October 26-29 in Buffalo.  NYSALB will sponsor one program on Saturday morning titled “Radio Frequency Identification”.  The Queens Borough Public Library will be opening a branch in May that will use only radio frequency identification devices to track materials.  They have agree present the program.

Communications - none

New Business

• Norm has been appointed to the 3R Board
• Norm has been talking with the president of PULISDO (Public Library Systems Directors Organization)
• Norm hopes to attend the PLUSIDO Conference is May 24-25 Sheraton LaGuardia.

A motion to adjourn was made by George Manitzas, second by Erin Apostol. Unanimous.

Several board members expressed gratitude to George Manitzas, Tina Thompson, Bill Taber, and Jane Sweet for their service as directors.

Respectfully submitted,